📌 一個關鍵觀念：Meeting Notes 是紀錄，不是心得
很多人把 Meeting Notes 寫成：
- 會後心得 ✍️
- 個人理解 🧠
- 「我覺得大家同意⋯⋯」的總結 🗣️
這是最容易背鍋的寫法。
安全的 Meeting Notes 只做一件事：
讓未來的人看得懂當時「誰說了什麼、誰決定了什麼」。
🧭 不背鍋的第一原則：分清「討論」與「決定」
會議裡通常同時存在兩件事：
- 討論（Discussion）💬
- 決定（Decision）📌
❌ 危險寫法：
「會議中同意 A 方案。」
✅ 安全寫法：
- Discussion: Multiple options were discussed, including A and B.
- Decision: Option A was approved.
✍️ 安全 Meeting Notes 的四個固定區塊
① Meeting Info（基本事實）
- Date / Time
- Attendees
- Purpose of meeting
② Discussion Highlights（只記重點，不下結論）
- Option A was discussed
- Concerns around timeline were raised
③ Decisions（一定要獨立列出）
- Decision: Proceed with Option A
- Approved by: XXX
④ Action Items（行動 ≠ 決策）
- Action: Team to prepare proposal
- Owner: XXX
- Due date: XXX
🚫 三種最容易「默默背鍋」的寫法
❌ 1. 用「我們」當主詞
例如：「我們決定⋯⋯」
❌ 2. 用模糊動詞
例如：「同意、覺得、認為」
❌ 3. 把行動寫成決策
例如：「團隊將執行 A」卻沒寫誰核准
🛡️ 一個一定要做的動作：會後 Email Recap
安全流程是：
- 會議結束 ✋
- 寄出 Meeting Notes 📧
- 用一句話收尾 👇
“Please let me know if there is any misalignment.”
沒有回覆 ≠ 你決定了，
代表「目前沒有異議」。
📌 結語
安全的 Meeting Notes 不會讓你看起來最聰明，
但會讓你在風向改變時，最安全。
紀錄清楚，不背鍋。
📌 One Key Idea: Meeting Notes Are Records, Not Opinions
Many people write meeting notes as:
- Personal summaries ✍️
- Interpretations 🧠
- “Everyone agreed…” statements 🗣️
That’s how people accidentally own decisions.
Safe meeting notes do one thing:
They show who said what, and who decided what.
🧭 Rule #1: Separate Discussion from Decision
Every meeting includes:
- Discussion 💬
- Decision 📌
Unsafe:
“The team agreed on Option A.”
Safe:
- Discussion: Options A and B were discussed.
- Decision: Option A was approved.
✍️ The Four Safe Sections of Meeting Notes
① Meeting Info
② Discussion Highlights
③ Decisions (clearly separated)
④ Action Items
🚫 Three Silent Ways to Take the Blame
❌ Using “we” as the subject
❌ Using vague verbs
❌ Turning actions into decisions
🛡️ One Must-Do Step: Post-Meeting Recap Email
End with:
“Please let me know if there is any misalignment.”
📌 Final Thought
Safe meeting notes won’t make you sound smartest.
They’ll make you safest when directions change.